Communicating with Year Groups through Moodle

Year Tutors and Programme Leaders have a common challenge in easily communicating messages to large groups of students. This post discusses how you can use the Programme/Network Area in Moodle effectively to solve some of these challenges.

---

You may not be aware that groups of students are automatically created in Programme/Network/School areas in Moodle based, on their year and mode of study. If you click into 'Groups' from the Administration menu (within a Programme/Network area), you will see students are grouped according to their 'Year of Study' and 'Type of Study', which means staff can target specific resources and activities to particular groups.

As you can see from the image on the right, students in the Computing & Digital Technology Network are grouped in multiple ways;

• The beginning of the group name relates to the Programme number (11398A), and the year instance (11/12). 
• Following that we have CH (Combined Hons) or UG (Undergraduate). In some areas you will see PG (Post-graduate) instead of UG.
• Then we have the Year of Study (1, 2, 3), which relates to University Levels 4, 5 and 6; alongside the Type of Study, broken down as Full-time (F), Part-time (P) or Sandwich (S). Also, where appropriate, we see indicators for partner college students (MN, SC, SP). 
• The number in parenthesis relates to the number of students in that particular group.

So what now?

Well now we know what (and who) they are, we can add the relevant groups into a Grouping, e.g. Level 4 students from across the Network (inc. CH, FT, PT and S). Then, we can create a forum that is only available to students in that particular Grouping, making it much easier to get messages out to specific cohorts of students more efficiently, and providing them with a platform to discuss academic (and perhaps non-academic) work. You can learn more about the difference between Groups & Groupings here.

The Computing & Digital Technology Network area has forums for each level that are really well used by students, and were identified as 'good practice' in the Students' Union Student 'Shout Out' event....

---

Of course if you want to communicate with large numbers of students that are not automatically grouped, you could always create your own custom groups. The post on Moodle Groups & Groupings clarifies the difference between the two and demonstrates how easily you can create your own. Of course, you can always feel free to give me a shout to run through this with you.


This work by Peter Reed is licensed under a Creative Commons Attribution-NonCommercial 3.0 Unported License.

Moodle Training in December

Although it is the season to be jolly, it is also the season where student engagement with the VLE increases - largely due to assessment periods. The training sessions in the run up to Christmas focus on three areas;

The use of level Forums in Programme Areas: this session has resulted from recent positive student feedback concerning Programme and Level forums in the 'Computing and Digital Technology Network' area. This session is primarily aimed at Programme/Network Leaders, Level Tutors and Heads of Departments (although other staff can still attend).
Dates: Tuesday 13th December & Tuesday 20th December

Options for Online Submission, Marking and Feedback: although we have run different sessions on Moodle assignments and Turnitin in the past, this session will take a broad approach and discuss the various options available for academic staff to manage the assessment and feedback process online.
Dates: Wednesday 14th December

Returning Feedback and Grades to Students Through Moodle: this session picks up on this blog post about returning feedback and grades to students through Moodle, even if the assessment did not take place online. Although the blog post covers the 'how to' elements, this is an opportunity for staff to come along, practice and ask questions while I'm in the room.
Dates: Thursday 15th December

As always, it would be great if you could confirm your attendance using the Eventbrite booking system below, and if you have any particular requests for training, feel free to get in touch.

Online Ticketing for Moodle Training powered by Eventbrite

This work by Peter Reed is licensed under a Creative Commons Attribution-NonCommercial 3.0 Unported License.

Moodle Groups & Groupings

Over the past few months, academic staff have been getting to grips with a range of features within Moodle, and it is apparent that the Groups features are of particular interest. At the same time, the group tools can be a little confusing as they work slightly different to the WebCT equivalent.

So this post hopes to introduce you to the Moodle terminology: Groups and Groupings, as well as what can be achieved and how.

---

What are Groups & Groupings? 

Firstly, it's important to clarify the difference between Groups and Groupings:

Group release applies to the options within the 'Add an Activity' drop down menu, such as Forums, Assignments and Quizzes, etc. When releasing an activity, for example a discussion forum, you have two options in the groups section:

• Separate Groups: each group has their own private forum 
• Visible Groups: each group has their own forum but they can still view other group's forums.

Groupings allow specific content to be hidden from particular students and released to others. Anything from within the 'Add a Resource' drop down menu can be released to a particular set of students within a grouping. For example, you might have a quiz that all students will complete, but you might want to release a separate quiz that is only visible to those students who are entitled to extra time. This is where Groupings come in handy.

The only confusing aspect related to Groupings is that you first have to create at least one group of students, and then add that group to the grouping (don't worry though, we'll run through the steps below)

---

Creating Groups & Groupings

Now we have clarified what the Groups and Groupings tools can do, it's time to look at how we create them - luckily it's pretty straightforward, and the short video below runs through the steps involved.

---

---

Putting Groups and Groupings into Practice 

So now we have created two groups and one grouping, it's now time to put them into practice. These two videos demonstrate releasing a forum to separate groups and releasing a quiz to a particular grouping.

Creating a Forum for Separate Groups



As a tutor you can easily see the different group forums, along with the number of replies, etc.

It's also possible to toggle between Separate Groups and Visible Groups from the course page in Moodle. When you hover over the silhouette, the tool-tip confirms which group mode you are currently in, and clicking on it allows you to change.

Releasing a Quiz to a Grouping

---

For more information, the CeLT Moodle Training Guides page contains a guide on 'Creating and Managing Groups in Moodle', but of course if you are having difficulty implementing groups and/or groupings, feel free to get in touch.

Also, if you are doing anything interesting with the Groups/Groupings tools, why not share them in the comments....


This work by Peter Reed is licensed under a Creative Commons Attribution-NonCommercial 3.0 Unported License.